Procurement Manager

With an enviable reputation in both the regional and national property market, our client is a dynamic and professional firm who employ some of the most reputable and experienced property professionals in the sector.

Due to the continued growth and success they are looking to hire a procurement manager to work within the growing facilities management (FM) team and specifically reporting to the head of FM.

This position is new to the organisation, and gives you the opportunity to join the business at a really exciting time and to make an impact very quickly, adding real value, and becoming integral to the company.

The role is key to the strategic management plan of the company and will focus on the overarching strategy for supplier procurement across the team but also the wider business to reduce risk, capitalize on economies of scale and align the supply chain to the requirements of the business.

As procurement manager key responsibilities regarding supply chain management, strategy, and tender management will include,

Supply Chain Management

• To identify a supply chain that meets the demands and broad requirements of the business. This will include identifying new suppliers within geographic regions that align to the business ethos and goals.
• Undertake supplier vetting in conjunction with the procurement policy guidelines and accreditations required to fulfil a compliant service offering.
• Oversee and manage an approved supplier database for use of the FM team and wider business.
• Conduct supplier evaluations and negotiations to agree favourable terms.
• Attend KPI meetings with the wider FM team and ensure the supply chain is adhering to the requirements of the tender specifics and service level agreements.
• Devise a plan to remedy any performance shortfalls from the supply chain and closely monitor the desired outputs.

Strategy

• Develop and lead on procurement strategies and overarching procurement plan across all disciplines of service delivery.
• Lead, guide and mentor the wider FM team on the procurement timetable and ways to achieve value from existing supplier relationships.
• Devise a structure whereby service providers on existing framework agreements can be aligned to new assets as part of our wider asset onboarding strategy.
• Engage with key stakeholders to ensure smooth transition and mobilization of new services and recently acquired properties.

Tendering management

• Identify supply needs and support the wider FM team to accomplish those goals whilst adhering to regulatory requirements and policy alignment.
• Draft tender documents including specifications, service level agreements and ITT in preparation for launching a tender in the market
• Work closely with legal teams to agree commercial terms and alignment to standard terms and conditions through negotiation.
• Work closely with Utilities Manager and Broker during procurement exercises to ensure a robust procedure is followed to capitalise on economies of scale.
• Assist with project management and support the team in locating the best value for ad-hoc and planned workstreams.

As the successful Procurement Manager you will have,

• Experience of managing / procuring soft and hard services (i.e. landscaping, security, cleaning, Fabric, M&E etc).
• Previous experience required working in a Procurement role
• Conversant with Customer Service Initiatives
• Competent understanding of H&S legislation and especially service provider accreditation requirements
• Experience in drafting service specifications
• A recognised qualification in Procurement (i.e. Chartered Institute of Procurement and Supply Management) – desirable

Salary is up to £55,000 DOE plus performance linked bonus. Additional benefits include pension, health, and life insurance.

If this prospect has intrigued you, and you would like to discuss this confidentially in greater detail please contact Clare Norman for a clearer picture of what is available in terms of the role and firm.

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