Construction Administrator

  • Mansell Finishes Ltd
  • Up to £25,000
Company: Mansell Finishes Ltd
Location: Greater Manchester
Contact Name: Angela Mansell
Telephone: 0161 428 4477
  • Anywhere

Job Title: Construction Administrator

Division: Business Support

Responsible to: Business Support Director

Purpose & Context of Role: To provide business support assistance with a strong focus on purchase orders and invoices. Responsible for raising and coordinating all material, plant, and supply chain orders for on-site finishes contracts within the business.

Line Manager Position? n/a

Key Accountabilities

Process & Systems

  • Maintenance and co-ordination of all operational ordering processes
  • Managing and maintaining all information in and out of Evolution M Supplier Management
  • Initial point of contact for suppliers
  • Co-ordination of all relevant supplier agreements
  • Agree KPIs with suppliers, collate performance data from the company and present back to senior management and suppliers


  • Assisting where applicable the estimating team with pricing queries in pricing when winning jobs
  • Assist operational delivery teams with organising and forecasting of materials & plant
  • Assist with long lead planning of material schedules
  • Ensure that all procurement activities and schedules are arranged and in place at contract start up meetings (need to attend all of these)
  • Work with operational team at pre con stage to ensure that all plant & material resources are in place and ordered in line with construction programme.


  • Assist with creation, maintenance and updating of procurement schedules
  • Make the relevant claims for each supplier where a rebate is in place


  • Assist with Site clear down activities and scheduling
  • Assist with planning of site deliveries in line with construction programme
  • Placement of relevant orders for site team (also manage GRN process)


  • Ownership of all recruitment processes for all incoming new labour within the business
  • Manage relationship with preferred temporary labour agency suppliers
  • Ownership of labour planning tool and record keeping
  • Ensure that SLA’s are in place for any labour agencies


  • Engage and work closely with site teams to ensure SHE forms and SHE management software is fully utilised in accordance with the companies Construction Quality Policy Document
  • Assist with training of site-based team members not familiar with the SHE forms and system software
  • Complete and maintain company PQQ registrations ensuring registrations are current and we have the necessary documents to ensure competence and that insurance cover is valid
  • Produce accurate and informative operation and maintenance manuals
  • Perform effective general administration duties in line with the role via Procore i.e. creating standard site files, forms, records and managing the company document log etc
  • Assist site with sourcing local PAT testing providers
  • Follow up on recorder P&I and close out, based on review with Business Support Director


  • Engage and work closely with site teams to ensure QA forms and QA management software (Procore) is fully utilised in accordance with the company’s Construction Quality Policy document
  • Assist with training of site-based team members not familiar with the SHE forms and system software.

Purchase Ledger

  • Record and maintain supplier details
  • Check and process material and plant invoices against purchase orders
  • Complete Account Applications and ensure they are signed off by a director
  • Set up new suppliers on Evolution M purchase ledger
  • Resolve supplier invoice queries
  • Check and process material and plant credits against queried invoices
  • Balance supplier statements

Financial Reporting & Analysis

  • Assist with audit preparation annually (year end)
  • Assist with collation of information for reports as and when required

General Business Support

  • Assistance with arranging company events

The Mansell Way

All of our employees are expected to live and breathe our values on a daily basis:

  • Go home safe
  • Work as a team
  • Be honest
  • Do it right first time
  • The best in all we do

Essential Skills and Experience

  • Excellent working knowledge of supplier order process
  • Construction knowledge and experience
  • Impeccable attention to detail
  • Excellent IT skills, proficient in majority of Microsoft Office products
  • Strong and effective communication skills at all levels

Desirable Skills and Experience

  • Understanding of contractual risks and disputes
  • Experience of tender and contract management

Essential Qualifications

  • 5 GCSE’s grade C and above or equivalent

Desirable Qualifications

  • Formal commercial / financial training or qualification

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