Job Title: Construction Administrator

Division: Business Support

Responsible to: Business Support Director

Purpose & Context of Role: To provide business support assistance with a strong focus on purchase orders and invoices. Responsible for raising and coordinating all material, plant, and supply chain orders for on-site finishes contracts within the business.

Line Manager Position? n/a

Key Accountabilities

Process & Systems

• Maintenance and co-ordination of all operational ordering processes
• Managing and maintaining all information in and out of Evolution M Supplier Management
• Initial point of contact for suppliers
• Co-ordination of all relevant supplier agreements
• Agree KPIs with suppliers, collate performance data from the company and present back to senior management and suppliers

Pre-Construction

• Assisting where applicable the estimating team with pricing queries in pricing when winning jobs
• Assist operational delivery teams with organising and forecasting of materials & plant
• Assist with long lead planning of material schedules
• Ensure that all procurement activities and schedules are arranged and in place at contract start up meetings (need to attend all of these)
• Work with operational team at pre con stage to ensure that all plant & material resources are in place and ordered in line with construction programme.

Commercial

• Assist with creation, maintenance and updating of procurement schedules
• Make the relevant claims for each supplier where a rebate is in place

Operational

• Assist with Site clear down activities and scheduling
• Assist with planning of site deliveries in line with construction programme
• Placement of relevant orders for site team (also manage GRN process)

Labour

• Ownership of all recruitment processes for all incoming new labour within the business
• Manage relationship with preferred temporary labour agency suppliers
• Ownership of labour planning tool and record keeping
• Ensure that SLA’s are in place for any labour agencies

 SHE

• Engage and work closely with site teams to ensure SHE forms and SHE management software is fully utilised in accordance with the companies Construction Quality Policy Document
• Assist with training of site-based team members not familiar with the SHE forms and system software
• Complete and maintain company PQQ registrations ensuring registrations are current and we have the necessary documents to ensure competence and that insurance cover is valid
• Produce accurate and informative operation and maintenance manuals
• Perform effective general administration duties in line with the role via Procore i.e. creating standard site files, forms, records and managing the company document log etc
• Assist site with sourcing local PAT testing providers
• Follow up on recorder P&I and close out, based on review with Business Support Director

Quality

• Engage and work closely with site teams to ensure QA forms and QA management software (Procore) is fully utilised in accordance with the company’s Construction Quality Policy document
• Assist with training of site-based team members not familiar with the SHE forms and system software.

Purchase Ledger

• Record and maintain supplier details
• Check and process material and plant invoices against purchase orders
• Complete Account Applications and ensure they are signed off by a director
• Set up new suppliers on Evolution M purchase ledger
• Resolve supplier invoice queries
• Check and process material and plant credits against queried invoices
• Balance supplier statements

Financial Reporting & Analysis

• Assist with audit preparation annually (year end)
• Assist with collation of information for reports as and when required

General Business Support

• Assistance with arranging company events

The Mansell Way

All of our employees are expected to live and breathe our values on a daily basis:

• Go home safe
• Work as a team
• Be honest
• Do it right first time
• The best in all we do

Essential Skills and Experience

• Excellent working knowledge of supplier order process
• Construction knowledge and experience
• Impeccable attention to detail
• Excellent IT skills, proficient in majority of Microsoft Office products
• Strong and effective communication skills at all levels

Desirable Skills and Experience

• Understanding of contractual risks and disputes
• Experience of tender and contract management

Essential Qualifications

• 5 GCSE’s grade C and above or equivalent

Desirable Qualifications

• Formal commercial / financial training or qualification