Construction Administrator
- Mansell Finishes Ltd
- Up to £25,000

Location: Greater Manchester
Web: https://www.mansellfinishes.co.uk
Contact Name: Angela Mansell
Email: recruitment@mansellfinishes.co.uk
Telephone: 0161 428 4477
Job Title: Construction Administrator
Division: Business Support
Responsible to: Business Support Director
Purpose & Context of Role: To provide business support assistance with a strong focus on purchase orders and invoices. Responsible for raising and coordinating all material, plant, and supply chain orders for on-site finishes contracts within the business.
Line Manager Position? n/a
Key Accountabilities
Process & Systems
- Maintenance and co-ordination of all operational ordering processes
- Managing and maintaining all information in and out of Evolution M Supplier Management
- Initial point of contact for suppliers
- Co-ordination of all relevant supplier agreements
- Agree KPIs with suppliers, collate performance data from the company and present back to senior management and suppliers
Pre-Construction
- Assisting where applicable the estimating team with pricing queries in pricing when winning jobs
- Assist operational delivery teams with organising and forecasting of materials & plant
- Assist with long lead planning of material schedules
- Ensure that all procurement activities and schedules are arranged and in place at contract start up meetings (need to attend all of these)
- Work with operational team at pre con stage to ensure that all plant & material resources are in place and ordered in line with construction programme.
Commercial
- Assist with creation, maintenance and updating of procurement schedules
- Make the relevant claims for each supplier where a rebate is in place
Operational
- Assist with Site clear down activities and scheduling
- Assist with planning of site deliveries in line with construction programme
- Placement of relevant orders for site team (also manage GRN process)
Labour
- Ownership of all recruitment processes for all incoming new labour within the business
- Manage relationship with preferred temporary labour agency suppliers
- Ownership of labour planning tool and record keeping
- Ensure that SLA’s are in place for any labour agencies
SHE
- Engage and work closely with site teams to ensure SHE forms and SHE management software is fully utilised in accordance with the companies Construction Quality Policy Document
- Assist with training of site-based team members not familiar with the SHE forms and system software
- Complete and maintain company PQQ registrations ensuring registrations are current and we have the necessary documents to ensure competence and that insurance cover is valid
- Produce accurate and informative operation and maintenance manuals
- Perform effective general administration duties in line with the role via Procore i.e. creating standard site files, forms, records and managing the company document log etc
- Assist site with sourcing local PAT testing providers
- Follow up on recorder P&I and close out, based on review with Business Support Director
Quality
- Engage and work closely with site teams to ensure QA forms and QA management software (Procore) is fully utilised in accordance with the company’s Construction Quality Policy document
- Assist with training of site-based team members not familiar with the SHE forms and system software.
Purchase Ledger
- Record and maintain supplier details
- Check and process material and plant invoices against purchase orders
- Complete Account Applications and ensure they are signed off by a director
- Set up new suppliers on Evolution M purchase ledger
- Resolve supplier invoice queries
- Check and process material and plant credits against queried invoices
- Balance supplier statements
Financial Reporting & Analysis
- Assist with audit preparation annually (year end)
- Assist with collation of information for reports as and when required
General Business Support
- Assistance with arranging company events
The Mansell Way
All of our employees are expected to live and breathe our values on a daily basis:
- Go home safe
- Work as a team
- Be honest
- Do it right first time
- The best in all we do
Essential Skills and Experience
- Excellent working knowledge of supplier order process
- Construction knowledge and experience
- Impeccable attention to detail
- Excellent IT skills, proficient in majority of Microsoft Office products
- Strong and effective communication skills at all levels
Desirable Skills and Experience
- Understanding of contractual risks and disputes
- Experience of tender and contract management
Essential Qualifications
- 5 GCSE’s grade C and above or equivalent
Desirable Qualifications
- Formal commercial / financial training or qualification
To apply for this job email your details to kb@example.com