Estates Coordinator

A leading provider of industrial and logistics warehousing are looking for an Estate’s Coordinator to add to their team. As one of the UK’s leading providers the company is going from strength to strength. The Estates Coordinator will play a pivotal role in large organisation that provides warehousing space to thousands of businesses from SME’s to multinational companies. Customer service is at the core of their business and the Estates Coordinator will assist the Estates Manager in the day to day operational activities across the Rochdale site.

The role will involve assisting with the day-to-day running of the site in line with all health and safety, environmental, legislative requirements, budgetary costs and in line with occupiers’ requirements and KPI’s. Duties are varied and include:

Administration

• Maintain electronic and hard copy filing systems, archiving when relevant.
• Receive and dispatch post and email communications.
• Maintain company risk system and liaise with suppliers to ensure compliance.
• Send communications to suppliers and tenants in respect to requirements under contract / lease.
• Update tenants notes in CAFM (Computer Aided Facilities Management) system.

Health & Safety

• Deal with contractors and tenants to collate relevant documents prior to issuing permissions to work on site.
• Assist with undertaking property inspections locally and recording actions.
• Ensure H&S system is accurate, and all certification is up to date

Reporting

• As required to provide reports on all aspects of property performance, existing risks and viable, robust solutions.
• To ensure the collection of accurate and relevant data relating to performance of contractors and provision of analysis as and when required.
• Assist in the provision of business case proposals for any CAPEX works or service chargeable projects.
• Run service charge / budget variance reports and assist the Estate Manager with accurate reporting.

Financial

• Raise Purchase Orders for works as required.
• Ensure Invoices are accurate and processed in a timely manner.
• Assist in directing any supplier or tenant enquiries regarding invoices to the relevant person.

Other

• To act as deputy fire warden for the Estate’s Office.
• Providing a high standard of customer service to all the Park’s users including tenants, contractors and delivery drivers

Essential requirements

• Experience working in a fast-paced environment
• Conversant with Customer Service Initiatives
• Articulate and excellent written and verbal communicator
• Practically minded
• Good IT skills
• Ability to work in a small and busy office as part of a team or on own initiative
• Proactive administration

Desirable requirements

• IOSH
• Previous FM experience
• Keen for progression as the role offers opportunities for the right candidate.

The role comes with a competitive salary with discretionary performance linked bonus. Additional benefits include pension, health, and life insurance. This is an opportunity to join a leading company with opportunities for training and development. To apply for this Estates Coordinator opportunity in Rochdale please send your CV today.